Board guests

Check out our article on multi-board guests to learn more about the billable members on your Standard and Premium Workspace boards.

Board Guests

Board guests are users that do not belong to the Trello Workspace but have been invited to a Trello Workspace's board. 

The core of collaboration in Trello is the Trello Workspace. Trello Workspaces allow wide perspective and collaboration through their shared Workspace boards.  While Workspace membership is usually the best way to collaborate with other Trello users, there are some situations in which teams may prefer not to add a user to their Workspace.

For example, some teams collaborate on a one-off basis with outside contractors, interns, or clients. These one-off collaborators may not need all of the functionality or administrative control that comes with Workspace membership. In these situations, teams can add users to their Workspace boards as guests.

Invite a Guest to your board

Guests are invited board members that don't belong to the board's Workspace. To invite a guest to your board, invite them normally to the board as a member or Observer (Premium only) using their Trello username or email address. 

What can a guest do? 
A guest is a normal board member by default and can make changes to the board other normal board members. Premium and Enterprise Workspaces can also turn a guest into a read-only observer for more granular control over a guest's ability to edit the board.
What can a guest see?
Guests can only see the Workspace board to which they are invited; they can’t see any other Workspace boards. There isn't a way to restrict someone from seeing some cards and all board members, including guests, can see all cards on the board.
Removing a guest
Open the  Guest link in the Members tab of your Workspace to remove a guest from your board(s). You can convert a multi-board guest into a single-board guest on this same page.
Alternatively, open the board(s) the guest is a member of and remove their access individually. 

Guest types and cost

While all guests are free on free Workspace boards, guests on Premium and Standard Workspace boards can incur an additional charge.

  • Free guest: A board member who is invited to one Workspace board is a single-board guest of that Workspace.
  • Billable guest: A board member who is on two or more Standard or Premium Workspace boards is a multi-board guest of that Workspace. Multi-board guests are billed at the same rate as a normal Workspace member and consume a seat license.

Why are some guests billable?

Trello provides an identical shared view to all board members, regardless of their association to the Workspace, and board guests can see and use most of the paid features that come with your Standard or Premium subscription.