Which Trello plan is the best one for me?
Trello is a simple, yet powerful tool. It is made to be easy to use and flexible, so you can create anything you want. Most of that power is free and available to absolutely everybody, and you can be a pro with Trello Free.
With that said, we do offer some neat upgrades for those who want to bring workspace collaboration to a whole new level, and that often raises questions such as “Do I need a Business Class subscription?” or “Can I do this with Trello Free?”
This article aims to centralize the answers to your questions, to guide you through your journey with Trello, and to help you decide what is right for your scenario.
It is worth mentioning that the paid plans we offer are applied to existing Trello Workspaces, so you can always start free and decide to upgrade later.
If you’re simply looking for pricing information or a comparison of features, that is available on our pricing page.
Most of what makes Trello great is free and can be used by anyone. When you signup to Trello, you will get an account with a username.
Once you’re in, you will be asked to create a Workspace to collaborate with your colleagues, friends, and family. You can think about a Trello Workspace as a central location where you will create and hold Trello boards. Boards are where you and your colleagues can collaborate. (You can totally use a Trello Workspace and boards to work on your own, solo style!)
So in summary, a Trello Workspace contains workspace members and boards.
With Trello Free, all Workspace members are equal, which means that everybody can invite other members to join the Workspace, edit the Workspace profile and change some settings of this collaboration space you all share.
A Free Trello Workspace has a limit of 10 boards open at a time, which means that if you need more than 10 boards, you might need to close some to open space for new ones. Closed boards can be reopened, as long as there is space for them in the 10-boards limit.
That said, you can create another Trello Workspace and use different Workspaces as an organization structure by grouping boards in different categories or subjects within the Workspaces.
If you feel like you could use more control of your Workspace, that’s a sign that Trello Business Class could be a good upgrade for you! It’s a great option geared heavily towards team collaboration and provides the Workspace admin greater control over the settings and boards within the Workspace.
Now that you know about collaborating with other members, let’s talk about boards in a free Workspace. If you’re not familiar with them already, boards live inside Workspaces and are the place where you will add content: your lists and cards!
There are some general limitations on free Workspace boards, which may help you decide if you need a paid plan. Boards within a free Trello Workspace are limited to:
- One Power-Up (what is a Power-Up?) enabled per board at a time.
- No custom images on the background of a board.
- 50 command runs per month on Butler automation (what is Butler?).
- JSON board exports only.
Other than those general limitations, each attachment on a Free Board has a limit of 10MB (there is no total limit for storage, just a per-file limit).
Those limitations are usually not a challenge for personal use, and only start to be noticed in larger Workspaces that collaborate professionally and require more Power-Ups for integrations with other services, or more command runs to automate business processes.
Trello Business Class
Alright, we talked about free Trello and all the great things it offers. Next, let’s look at the benefits of Trello Business Class. It’s important to understand that Trello Business Class is a subscription that is applied to one Trello Workspace; Business Class is not applied at the user level. That means that you will be charged per each Workspace Member and per each multi-board guest. Once a free Workspace is upgraded to Business Class, all of the Business Class perks will be available to Workspace members on boards within the Workspace.
That means that Business Class won’t make much difference on your account level, and will not apply to all of your Workspaces, but only to the specific Workspace that was upgraded. Upgrading a Workspace to Business Class makes quite a big difference!
With Trello Business Class, there can be one or more Admin of the Workspace, while the other users are Workspace members. Business Class will give the Workspace Admin some special permissions on how to manage the other users within the Workspace and boards within the Workspace. Admin can decide, for example:
- Who gets added to the Workspace. You are the only one who can invite new members.
- The visibility of Workspace boards (Public, Workspace-Visible, and Private)
- Who gets the permission to delete Workspace boards
- Who can invite guests to Workspace boards
- Which domains are allowed into the Workspace
- Member permissions at the board level, even if you did not create the board in question (Business Class Workspace admins can see and manage all boards in the Workspace, even if the admin is not specifically a board member).
That means that with Business Class, admins have much more control over the Workspace content, which might be a requirement for some projects. It also increases the control you have of your Workspace members, adding different permissions (like the option of having a member as an Observer in your boards, a read-only permission) and deactivating users without losing their work or history.
The settings available for Business Class Workspace admins also allow you to create Workspaces that serve not only as a bucket for boards but also as a permission group. You can define your settings at the Workspace level, and not have to manage each board’s permissions individually, as boards and members may come and go over time.
You and your Workspace members also get priority support whenever you need help, meaning we’ll make sure your questions get answered within one business day, guaranteed.
The Workspace level and its management capabilities is where Business Class shines, but the list of perks continues into the board level. Business Class Workspaces can have unlimited boards in the Workspace and can separate their boards into categories using Collections. Business Class boards also:
- Can have unlimited Power-Ups
- Have all customization options available, as well as some neat exclusive features, such as different Views and advanced checklists.
- Have 1,000 Butler command runs per Workspace, with an additional 200 per Workspace member (capped at 6,000) per month
- Can export boards to CSV, and export all Workspace boards at once
Now that we’ve covered lots of great information about Workspaces, members, and boards, hopefully this gives an idea of the features and various controls Business Class can offer for a Workspace. Now imagine you have not one, but several Workspaces! As you have learned, Business Class billing is per Workspace member and per multi-board guest, so having the same user as a member of two different Business Class Workspaces would result in duplicate billing.
This can be avoided by using Collections, but you would still need to manage the user's Workspace memberships closely to make sure your billing is optimal.
That is where Trello Enterprise shines. It is heavily geared towards large organizations that need to manage multiple Workspaces in an easy and efficient way, so your work happens inside the Workspaces, not while managing them. To achieve that feat without adding friction to the everyday activities in a large company, Trello Enterprise provides a powerful Enterprise admin dashboard to control every single member and Workspace within the organization.
Since Trello Enterprises can hold multiple Workspaces, the billing is also simplified, and you are billed once per each user, no matter how many Workspaces those users are members of.
This also frees your Workspaces to adapt and create new Workspaces for side projects or temporary assignments. You are not restricted to the number of Workspaces you can have inside a Trello Enterprise.
To manage all of those users, Enterprise Admin can make use of SSO powered by Atlassian Access to ensure an easy onboarding and offboarding of employees, as well as keeping the company data secured.
Trello Enterprise also makes it easy to ensure compliance with company-wide policies by defining which Power-Ups can be used and what kind of attachments might be added.
To top it off, Trello Enterprise gives you an unlimited Butler automation quota, so you can make your boards work for you on many of your routines and processes.
If you need to manage several Workspaces within the same organization, and you need to ensure policies and standards are met with controls that apply to a larger scale of users and projects, Trello Enterprise might be the way to go for you. We have a webinar showcasing the benefits of Trello Enterprise here.
If you are looking for pricing information and a comparison of features, check out our pricing page. We also have dedicated pages for our two upgrade plans: