Which Trello plan is the best one for me?

Trello is a simple, yet powerful tool. It is made to be easy to use and flexible, so you can create anything you want. Most of that power is free and available to absolutely everybody, and you can be a pro with Trello Free.

With that said, we do offer some neat upgrades for those who want to bring Team Collaboration to a whole new level, and that often raises questions such as “Do I need a Business Class team?” or “Can I do this with Trello Free?”

This article aims to centralize the answers to your questions, to guide you through your journey with Trello, and to help you decide what is right for your scenario.

It is worth mentioning that the paid plans we offer are applied to existing teams, so you can always start free and decide to upgrade later.

If you’re simply looking for pricing information or a comparison of features, that is available on our Pricing Page.

Trello Free

Most of what makes Trello great is free, and can be used by anyone. When you signup to Trello, you will get an account with a username.

Once you’re in, you will be asked to create a Team to collaborate with your colleagues, friends and family. You can think about a team as a space in which you will create and containBoards where you can add your content to play with.

So in summary, a team has team members and team boards.

With Trello Free, all team members are equal, which means that everybody can invite other members to join the team, edit the Team profile and change some settings of this collaboration space you all share.

A Free Team has a limit of 10 boards open at a time, which means that if you need more than 10 boards, you might need to close some to open space for new ones. Closed boards can be reopened, as long as there is space for them in the 10-boards limit.

That said, you can create another team and use different teams as an organization structure by grouping boards in different categories or subjects within the Teams.

If you feel like you could use more control of your team, that’s a sign that Business Class could be a good upgrade for you! It’s a great option geared heavily towards Team collaboration and provides Team admin greater control over the settings and boards within the Team.

Now that you know about Free Team members, let’s talk about Free Team Boards. If you’re not familiar with them already, boards live inside teams and are the place where you will add content: your lists and cards!

There are some general limitations on Free Team Boards, which may help you decide if you need a paid plan. Free Team Boards are limited to:

Other than those general limitations, each attachment on a Free Board has a limit of 10MB (there is no total limit for storage, just a per-file limit).

Those limitations are usually not a challenge for personal use, and only start to be noticed on larger teams that collaborate professionally and require more Power-Ups for integrations with other services, or more command runs to automate business processes.

Trello Business Class

Alright, we talked about Trello Free and all the great things it offers. Next, let’s look at the benefits of Business Class. It’s important to understand that Business Class is a subscription that is applied to one Trello Team; Business Class is not applied at the user level. That means that you will be charged per each Team Member on the upgraded team. Once a free team is upgraded to Business Class, all of the Business Class perks will be available to Team Members on Team Boards.

That means that Business Class won’t make much difference on your account level, and will not apply to all of your teams, but only to the team that was upgraded. Upgrading a team to Business Class makes quite a big difference!

With Business Class, there can be one or more Admin of the team, while the other collaborators are Team Members. Business Class will give Admin some special permissions on how to manage the other Team Members and all of the content within the team. Admin can decide, for example:

  • Who gets added to the team. You are the only one who can invite new members.
  • The visibility of Team boards (Public, Team-Visible and Private).
  • Who gets the permission to delete Team boards.
  • Who can invite guests to Team boards.
  • Which domains are allowed into the Team.
  • Member permissions at the board level, even if you did not create the board in question (Business Class Team Admins have Board Admin status on all Team Boards).

That means that with Business Class, Admins have much more control over the Team content, which might be a requirement for some projects. It also increases the control you have of your Team members, adding different permissions (like the option of having a member as an Observer in your boards, a read-only permission) and deactivating users without losing their work or history.

The settings available for Business Class Team Admins also allow you to create teams that serve not only as a bucket for boards, but also as a permission group. You can define your settings at the Team level, and not have to manage each board’s permissions individually, as team boards and team members come and go.

You and your team members also get Priority Support whenever you need help, meaning we’ll make sure your questions get answered within one business day, guaranteed.

The Team level and its management capabilities is where Business Class shines, but the list of perks continues into the Board level. Business Class teams can have unlimited boards in the team and can separate their boards into categories using Collections. Business Class Boards also:

  • Can have unlimited Power-Ups.
  • Have all customization options available, as well as some neat exclusive features.
  • Have 1,000 Butler Command Runs per team, with additional 200 per each Team Member (capped at 6,000) per month.
  • Can export boards to CSV, and export all Team Boards at once.

Now that we’ve covered lots of great information about Teams, Members and Boards, hopefully this gives an idea of the features and various controls Business Class can offer for a team. Now imagine you have not one, but several teams? As you know, Business Class is billed at the team level, so having the same user as a member of two different Business Class teams would result in a duplicate billing.

This can be avoided by using Collections, but you would still need to manage the user's membership closely to make sure your billing is optimal. Along with the financial aspect, the whole IT management required to make sure each team has the right authorizations, restrictions and settings can be overwhelming if you have too many of them.

Trello Enterprise

That is where Trello Enterprise shines. It is heavily geared towards large organizations that need to manage multiple Teams in an easy and efficient way, so your work happens inside the teams, not while managing them. To achieve that feat without adding friction to the everyday activities in a large company, Trello Enterprise provides a powerful Dashboard to control every single member and team within the organization. 

Since Enterprises can have multiple teams, the billing is also simplified, and you are billed once per each user, no matter how many teams those users are members of.

This also frees your teams to adapt and create new teams for side projects or temporary assignments. You are not restricted to the amount of teams you can have.

To manage all of those users, Enterprise Admin can make use of SSO to ensure an easy onboarding and offboarding of employees, as well as keeping the company data secured.

Trello Enterprise also makes it easy to ensure compliance with company-wide policies by defining which Power-Ups can be used and what kind of attachments might be added.

To top it off, Trello Enterprise gives you unlimited automation quota, so you can make your boards work for you on many of your routines and processes.

If you need to manage several Teams within the same organization, and you need to ensure policies and standards are met with controls that apply to a larger scale of users and teams, Trello Enterprise might be the way to go for you.

If you are looking for pricing information and a comparison of features, check out our Pricing Page. We also have dedicated pages for our two upgrade plans: